The city of Blue Ridge audit has been reviewed by Welch, Walker & Associates and they found no issues or changes needed to be made in the report. This information is summed up from December 31, 2017. The audit was finished in June of 2018 and has been approved with no changes.
The auditors are looking at items like capital projects, funding, big downtown projects, and new water rates. The auditors judge the financial reports based on a three-tier system: the highest level is 3) Material Weakness (most serious issues), 2) Significant Deficiencies and the lowest level is 1) Management Comments—these aren’t even shared in the report as they are minute.
Findings found in the Blue Ridge financial report that are tested. There were three Significant Deficiencies findings within the Blue Ridge audit.
2015-01: “Lack of segregation of duties” and this is a very common finding in a ‘small-town’ community. This just means that there’s only one person working in a position where mistakes can be made and there’s no additional person to go back and check over reports, data entry, etc.
2015-02: “Lack of contract for revenue transactions” a few years ago it was spotted that the franchise tax agreement between the tri-state EMC and the city of Blue Ridge is outdated and it’s not been renewed officially on paper. There are a few things that need to be updated within the contract and it needs to be signed by Tri-State EMC. This has been addressed and is something the city of Blue Ridge has been working on.
2017-01: “Rates were not calculating properly in the software” this is a new finding but has already been addressed and fixed. For the new water bills in 2017, the rates were not calculating correctly in the software but was fixed in May of 2018 while they were going over the audit. Since the amount of money was ‘material’ it needed to go in the report. The ‘material’ amount was 32,110.00 from 2017 and 12,850.00 from January-May of 2018.
The 2017-01 error was the city’s software error and will not be charged to the citizens of Blue Ridge.
The annual summary of the 2016 County Audit was the main focus of the Fannin County Board of Commissioners meeting held on August 8, 2017.
It became apparent during the review that the public were not the only ones who have received limited information in the past. As discussion came to a management report within the audit, Post Commissioner Earl Johnson was surprised that he had not been made aware of this document and was even further surprised that he had never received a copy of this annual document since 2012.
Commission Chairman Stan Helton made it clear that “anything that is available to me, is available to both of them.” In keeping with his promise of transparency within the county, Helton went on to say, “We are putting up everything and not leaving anything out”, stating that the entire audit is available on the County website for the public to view.
Post Commissioner Larry Joe Sosebee wanted to clear up misinformation that had been put out in the form of editorials. Over the past two weeks, concerns have been expressed about the county being short of emergency vehicles.
While the county was down three ambulances, EMA Director Robert Graham clarified that only one front line vehicle was down, while the other two were back up vehicles. He expressed that this is a rarity and that there is always a backup plan. When questioned about the public’s safety, Graham responded, “At no time were any of our citizens in any danger of not having emergency services.”
Fannin County Maintenance Department Head, Ken Petty, brought three bids to the board regarding renovations at Animal Control. These renovations include the installation of guillotine doors that would allow the dogs to go outside directly from their kennels. The addition of these doors would also allow FCAC staff to safely enter the dog runs for daily cleaning and feeding. The lowest bid was $18,932, coming in approximately $500 under the singular bid placed last meeting. The board, however, chose to still table the vote for another two weeks to give Petty time to gather a start and completion date from the bidders.
Zach Ratcliff, Fannin County Public Works Director, was added to the agenda as his department was in need of new equipment. The county’s two mowers have seen over 6000 hours and are in “limp mode” as Ratcliff stated. These being the most used equipment in the department that provide safety on our roadways, Ratcliff presented the board with a bid for $118,225 to replace one of the existing mowers.
Ratcliff went through an existing government contract and was able to save the county $24,864 by doing so. Commissioners unanimously agreed that this purchase was necessary and would be able to use funds from SPLOST to cover this necessity.
The Fannin County Board of Commissioners approved the purchase of a new dump truck last week during its monthly meeting. (more…)